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Yes, even internally, Vision has business continuity matters that need to be addressed. VCT was in the need of an OCR (Optical Character Recognition) solution. Our procurement software does not have an elegant way to tie pack slips to purchase orders. So when receiving distribution shipments we were manually scanning pack slips and then manually moving them to the correct resource. We interviewed a document company for an OCR solution and found out quickly it frankly was too much for our needs. Their software was very-well done but, cost-prohibitive.
Primary Issues to Resolve
Improve Efficiency - Manual process is too many steps and takes too long.
SOLUTION - Took needs to VCT engineer and he was able to confirm that we could do this on our own as well as give a proof of concept.
Manage Costs - Commercial solution, although nice, wasa bit bloated and cost-prohibitive.
SOLUTION - Created the solution on a virtual machine and used open source software as our platform for the scanning solution.
Corporate Fit - Needed to find something that specifically suited our needs.
SOLUTION - Implemented the exact solution we needed at a fraction of the cost. We also eliminated the overhead of the proposed software, not to mention maintenance fees.
We can simply scan the pack slips with 3-button presses on our scanner. The slips then are read with OCR and filed in the correct locations. We have an intranet site that we can access to search and view the pack slips. Since this solution was implemented we have added additional functionality, we now use this to scan and file invoices.